Airtable Process Automation Expert

Toptal

About the Role

We're looking for an Airtable Process Automation Expert to design, build, and optimize workflow systems that eliminate manual busywork for growing teams. This is not a "set up a base" role — you'll be architecting end-to-end operational systems: automations, integrations, and process logic that fundamentally change how a business runs day to day.

You'll work directly with clients to translate messy, manual processes into clean, scalable Airtable-based systems — often integrating with other tools in their stack.

What You'll Do

  • Design and build custom Airtable bases, interfaces, and automations tailored to a client's specific operational workflows

  • Map existing manual processes and re-architect them into automated, self-maintaining systems

  • Build integrations between Airtable and third-party tools (Zapier, Make, Slack, Gmail, native APIs) to create seamless cross-platform workflows

  • Write and maintain Airtable scripting (JavaScript) for advanced automation logic beyond native no-code capabilities

  • Design relational data structures and table architecture that scale as client needs grow

  • Create intuitive interfaces and views for non-technical end users, ensuring adoption without a steep learning curve

  • Troubleshoot and optimize existing Airtable systems that have become slow, fragile, or overly complex

  • Document systems clearly so clients can maintain and extend them after handoff

  • Communicate directly with clients to gather requirements, set expectations, and explain technical tradeoffs in plain language

What You Bring

  • 5+ years of hands-on experience building in Airtable, including advanced automation and scripting

  • Demonstrated experience integrating Airtable with tools like Zapier, Make, or via native/REST APIs

  • Strong process-mapping and systems-thinking skills — you can see the full workflow before you start building

  • Experience designing for non-technical teams, with systems that are adopted and actually used, not abandoned

  • Comfortable working independently and communicating asynchronously with distributed, remote teams

  • A portfolio or examples of past Airtable automation projects you can speak to

Nice to Have

  • Experience with other no-code/low-code platforms (Notion, Make, Retool, Glide)

  • Background in operations, business process consulting, or a related field

  • Familiarity with JavaScript beyond Airtable's scripting block

  • Experience working with global clients in a consulting/freelance capacity

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RATE: $80-$105/hr. USD